Neither the AutoText name nor description are shown. As you can see, the tooltip only shows the start of the AutoText, which might not be enough to tell if it’s the right entry. Press Enter to insert the AutoText entry. Here’s the UnpaidBillFinal entry suggested: Do that from Customise Quick Access Toolbar:Īnother option is to starting typing the name of the AutoText entry, as soon as you’ve typed enough letters for Word to identify a single entry name, it will show a tooltip suggestion.
This makes it more accessible than digging down into the ribbon. The Organizer also has a larger preview of AutoText entries.Īnother option, as noted above, is to put the AutoText gallery on the Quick Access Toolbar. Organize and Delete opens the Building Blocks organizer which includes a delete option. This is also the clumsy way to view details of the Autotext before insertion. Right-click on a Gallery item to see some insertion options:Įdit Properties – opens the Modify Building Block dialog. The item description doesn’t appear anywhere, not even as a tooltip. There’s no option to suppress the preview and show more AutoText items on the screen. The AutoText gallery with preview looks great from Microsoft’s point of view but becomes clumsy if you have more than a handful of entries. The order of AutoText entries is alphabetical keep that in mind when naming AutoText.
#How to do autotext in outlook plus
There’s a preview of the AutoText plus the name.
#How to do autotext in outlook how to
Now you have some AutoText entries – how to insert them into an email? There’s a few options.įrom the Insert | Text | Quick Parts | AutoText menu: Insert content in its own page: doesn’t apply to emails.
Insert content in its own paragraph: good for standard paragraphs, disclaimers etc. Insert content only: adds the AutoText at the current insertion point. Use NormalEmail.dotm so the AutoText is available to all Outlook emails. Save in: which template to save the AutoText in. We’ve created a new ‘Email’ category (from the pull down list) to classify these AutoText entries. Choose AutoText.Ĭategory: Building Blocks also have Categories (no relation to Categories elsewhere in Outlook). Gallery: Word Building Blocks separate into various Galleries. This is important because the F3 shortcut works from the AutoText name. This will open a Create Building Block dialog: selected go to Insert | Text | Quick Parts | AutoText then Save Selection to AutoText Gallery. Note: Despite the name ‘AutoText’ these blocks can contain images, tables etc.
Type in your standard text (or, more likely, copy it from a past message) then select everything you want in the AutoText entry. Open a new Outlook email so you can access “Word as an email editor”. Personally, we prefer to put the Autotext gallery on the Quick Access Toolbar where it’s more easily found. These AutoText blocks can be selected from the Insert | Text | Quick Parts | Autotext menu or using the F3 shortcut. In this article, we’ll show you how to make a gallery or dropdown menu of text chunks you can add to your emails. As many of you know, the email editor in Outlook is Microsoft Word in a slightly altered form. Strictly speaking, Word has feature that’s also available in Outlook. Outlook has a feature that’s good for recycling text for emails. Here’s an option that’s a lot faster and more consistent. In many situations, there’s common text or even whole messages that you want to reuse in emails.
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